Use one product per row
Keep each brand, product, size, shade or version on its own row. Combining several products in one cell makes quantity and quotation review difficult.
The same product in two sizes or shades should normally appear as two separate rows because the EAN, availability and price may differ.
- Brand
- Complete product name
- EAN barcode
- Size, shade or version
- Target quantity
Separate required information from preferences
Required information identifies the product. Preferences explain the commercial target. Keeping them separate helps the supplier understand what is fixed and what may be flexible.
- Destination market
- Preferred delivery timing
- Target price when relevant
- Acceptable alternative size or version
- Packing or labeling requirements
Make unknown information visible
Do not guess an EAN or product specification. Mark it as unknown and provide another reliable reference such as a clear product name, shade number, pack image or previous invoice description.
A visible blank is easier to resolve than an incorrect code that points to a different product.
Review the list before sending
Remove duplicate rows, confirm quantity units and check that product names match the intended market version. A short internal review can prevent a quotation from being built around the wrong item.
- Pieces or cartons
- Single item or gift set
- Retail unit or case quantity
- Required language or regional packaging